Kuika's workspace user management area allows you to manage the authorizations, roles and access permissions of users in the workspace. It is also used to add and remove users and edit account settings. During the application development process, you can add teammates to your workspace and assign them appropriate roles. In this course, you will learn how to manage users in your workspace.

To add a new user to the workspace, you need to have a paid subscription.

Each new user you add will have the same privileges as you except for the subscription process.

This training content consists of the following topics:

Sending a new user invitation,
Import existing user data into the workspace,
Managing the role of members in the workspace,
Delete a user from the workspace.

Send New User Invitation

Follow the steps below to invite a new user to your workspace:

After logging into the Kuika platform, go to the "Settings" tab from the "Apps" screen.

Click on the "INVITE" button on the right corner of the ’All User" panel.
From the pop-up that opens, enter the e-mail address of the user you want to invite.

To invite multiple users, you can select and copy email addresses from applications such as Microsoft Excel, Google Sheets or Apple Numbers and add them to the pop-up window.

Then click on the "SEND INVITE" button.

In order to invite a user, you need to upgrade your current subscription plan. By upgrading your subscription, you can enjoy the benefits of inviting additional users, access to advanced features, and greater user management. To upgrade your subscription, visit our Pricing page.

To complete the process of adding users, complete the payment process steps through the pop-up.

Subscriptions on Kuika are based on the number of users. A new subscription is defined for each user you add. After the user invitation sending process, the billing process is started for the new user you add.

User Invitation Management

Follow the instructions below to invite and manage your users:

Invitations can be sent by the Owner or Supervisor. If the user's email address belongs to the respective company, they can be approved or rejected from the invitation email sent automatically by the platform.
The status of the user is shown as "Waiting" on the Users screen. If the user declines the invitation, the status is updated as "Declined".
For users in Waiting status, the invitation email can be sent again. Users in Declined status can be removed or re-invited by the Owner/Supervisor.
Users who confirm the email are registered in the workspace with Member status. These users can only view projects in the workspace and can be assigned roles on a per-project basis.

By following these steps, you can add new users to your project and manage their roles.

Import Existing User Data into Your Workspace

Follow the steps below to transfer existing user data to your workspace:

After logging in to the Kuika platform, go to the "Settings" tab from the "Apps" screen.

Click the "IMPORT" button on the right corner of the "All User" panel.

Enter the e-mail address of the user who owns the data you will import to your project via the pop-up that opens.
Then click on the "SEND INVITE" button.

By following these steps, you can import existing user data to your workspace.

Manage the Role of Members in the Workspace

Follow the steps below to manage the roles of members in the workspace:

After logging into the Kuika platform, go to the "Settings" tab from the "Apps" screen.

You cannot change the member role unless you activate the "Enable workspace authorization" switch in the upper left corner of the Apps screen.

In the "All User" panel, click on the three dots next to the name of the member whose user settings you want to adjust.
Select "Manage Member".
Profile photo, name, surname, e-mail address, roles can be viewed from the "Member Info" drawer screen.

User roles can only be edited by those with Owner or Supervisor status.

Click the "Change" button on the pop-up and then select the role for the user. Users who have been assigned a new role will receive an e-mail with role definition information. Previously assigned roles can be removed.some text
- Owner: It is the role owned by users who register to the platform with their own account in all subscription types. It is fully authorized on workspace basis and depending on the subscription plan, the ownership authority can be transferred to a different user added to the workspace. Also, there is no role definition process.
- Supervisor Authorized for all operations except Workspace Finance Manager and Ownership transfer operations.
- DevOps: Users who can define configurations in projects in Workspace and manage previously added configurations.

You can assign new roles to members in your workspace by following these steps.

Delete User from Workspace

Follow the steps below to delete a user from your workspace:

After logging in to the Kuika platform, go to the "Settings" tab from the "Apps" screen.

In the "All User" panel, click on the three dots next to the name of the member whose user settings you want to adjust.
Select "Remove" from the drop-down menu.

When you remove the user from the workspace, you will not pay any additional fees for the user in the new billing period.

Only users added by Owner and Supervisor can be deleted from the workspace.

If the deleted user has the Owner role in a project:

If the deleted account is the one who created the project, a different user who created the project should be selected. For example, if the deleted user (Ahmet) is the owner of a project, a different user (Mehmet) who created the project first and is still registered in the workspace will be selected.
If the deleted account (Ahmet) is the owner of a project and the user who created the project (Mehmet) has been deleted from the workspace, a different user must be selected.
After the deletion, the project owner assignments are notified to the new project owner. In addition, users with roles other than Owner/Viewer status in the project will be notified via e-mail that the user has been removed.

You can delete any user from your workspace by following these steps.