In the Kuika Process Automation module, actions and conditions are the basic components used to automate business processes and create dynamic flows. Actions are the steps that are triggered when a certain condition is met, while Conditions are the criteria that determine when and under what circumstances these actions will take place. Thanks to this structure, business processes can proceed in a flexible and controlled manner.

Actions and Triggers

Actions

Actions define the operations to be performed at a specific step in the process. Example use cases are as follows:

• User Actions: Sending a task or notification to the user.
• System Actions: These are actions that happen automatically. For example, automatic termination of a process after a certain period of time or updating a database record.

Triggers

Triggers are events that initiate an action.

• Timer Triggers: Triggers an action after a certain period of time. For example, closing the task after 24 hours.
• Status Triggers: Triggered when a certain state occurs in the process. For example, taking the decision “Approved” or “Rejected”.

Condition Settings

Conditions

The conditions determine in which situation the actions will work. Example use cases are the following:

• If-Then-Else Conditions: Defines the action to take when a certain condition occurs. For example, initiating the next step after a user confirmation is received.
• Logical Conditions: Multiple conditions can be defined withthe “And/Or” operators. This ensures that the action is triggered only when all conditions are met or when at least one condition is met.

Dynamic Processes with Condition Settings

• If the approval process is not completed, another user can step in.
• Tasks that are not completed by a certain date can be closed automatically.

Setting Conditions

Exclusive Gateway Usage

Create Exclusive Gateway allows the workflow to follow different paths when certain conditions are met. This method works with similar logic as condition settings, which determine the conditions under which actions and triggers will work.

Logical Routing:

• Different paths can be set according to the conditions.
• The process is routed using logical rules such as“Yes” or “No ”.

Default Path and “Will Execute Otherwise” Setting

If none of the defined conditions are met, the workflow proceeds in the default way. This provides safety in the trigger and condition mechanism. When a specific action or path is not selected, a default path is defined to avoid process disruption.

Condition Sequencing and Control

The rules defined in theExclusive Gateway are controlled in a top-down order. This structure ensures that triggering conditions are evaluated in order of priority and helps the workflow to proceed in accordance with the correct conditions.

Thanks to this structure, Kuika Process Automation ensures that processes are flexible and manageable according to set criteria.