Process Automation means automating business processes with digital tools and making them more efficient. At its core, it aims to automate repetitive and manual tasks through software systems. In this way, it saves both time and cost and reduces error rates. The Process Automation module in Kuika offers user-friendly tools and flexible building blocks, allowing you to digitize your business processes quickly and easily.
The basic components and principles of Process Automation are as follows:
Business Process Modeling: Business process modeling is the mapping of all steps of a process, user interactions and systems. Modeling enables step-by-step planning of the process before starting the automation process. Kuika offers the possibility to design and model the workflow on a visual platform, allowing users to structure their business processes in detail.
Process Triggers and Conditions: Triggers and conditions enable the workflow to start or change direction at a specific step. A trigger starts the process, while conditions keep the process on a specific path. Triggers can be caused by events such as filling out a form, a specific time or a user request.
Automatic and Manual Tasks: In process automation, some tasks are performed automatically by the system (e.g. updating data or sending notifications), while some tasks must be done by the user (e.g. an approval process). In Kuika, the Process Automation module has a flexible structure that can easily integrate both user tasks and system tasks.
Data Integration and Information Flow: An important component of automation is the accurate transfer of data throughout the process and integration with related systems. Kuika offers opportunities such as API integrations to share data with other systems.
Error Management and Feedback Mechanism: Process automation includes error management and feedback mechanisms for the detection and resolution of potential errors. Kuika monitors the errors in the process, reports these errors and offers suggestions for solving the problems.
Performance and Reporting: Reporting and performance monitoring play an important role in process automation. Process performance is used to identify business process failures and areas for improvement. With the Get Process History action, you can view the past steps of business processes and create appropriate reports.
Security and Authorization: Data security and user authorization are important in process automation. Each user is assigned authorizations appropriate to their tasks and sensitive data is only shown to the necessary people.
With the basic principles and components of Process Automation, an effective, reliable and fast automation process can be created in Kuika.
