Process Automation Fundamentals

Process Automation means automating business processes with digital tools and making them more efficient. Repetitive and manual tasks are performed automatically through software systems, saving time and cost and reducing error rates. The Kuika Process Automation module enables businesses to digitize their processes quickly and easily by offering user-friendly tools and flexible building blocks.

Basic Components and Principles of Process Automation

1. Business Process Modeling

• Business process modeling is the mapping of all steps of a process , user interactions and systems.
• Modeling enables step-by-step planning of the process before starting the automation process.
• Kuika offers the possibility to design and model the workflow on a visual platform, allowing users to structure business processes in detail.

2. Process Triggers and Conditions

• Triggers initiate the workflow, while conditions direct the process to move along a certain path.
• Triggers can be caused by the following events:
  
  • Form filling
  • The arrival of a certain time
  • Triggering the process with user request

3. Automatic and Manual Tasks

• Automated Tasks: Operations performed by the system (for example, updating data or sending notifications).
• Manual Tasks: Operations performed by the user (for example, giving approval or making decisions).
• Kuika Process Automation has a flexible structure that can integrate both user tasks and system tasks.

4. Data Integration and Information Flow

• It is important that data is transferred correctly and integrated with systems throughout the process.
• Kuika enables data sharing with different systems by providing facilities such as API integrations.

5. Error Management and Feedback Mechanism

• Error management and feedback mechanisms are in place to detect and resolve potential errors.
• Kuika automatically tracks errors in the process, notifies users of these errors and offers solutions.

6. Performance and Reporting

• Reporting and performance monitoring are critical to increase the efficiency of business processes.
• With the Get Process History action, past steps of business processes can be viewed and appropriate reports can be created.

7. Security and Authorization

• Data security and user authorization are key elements in process automation.
• Each user is assigned appropriate authorizations and sensitive data is only shown to authorized persons.

Thanks to the basic principles and components of Process Automation, an effective, reliable and fast automation process can be created on the Kuika platform.