In Kuika's Process Automation module, event management plays an important role for triggering business processes and responding to specific events. Events enable workflows to take action based on specific situations, such as a process that needs to be automatically triggered on a specific date and time, or a step that is waiting for a specific input from the user. Event types support processes to run dynamically and efficiently by providing triggers that can be activated at different stages of business processes.
Event Types and Uses
After logging into the Kuika platform, open the project you will work on from the “Apps” screen.
Then click on the “Process Automation” module.
From the screen that opens, give a name to the workflow and click on the “CREATE” button.
By clicking on the elements in the design area, you can change their types, add notes and delete them. While designing the process, when you click on the elements to speed up and facilitate the process, the toolbox opens on the Canvas.
Start Event: It is the event that determines the start of the workflow. It is the first step required to start processes and can be triggered manually or automatically. For example, a start event can be defined for a campaign process to be started on a specific date. The Create Start Event in the Process Automation module determines the starting point of the workflow.
End Event: It ensures that the workflow is terminated. When all steps in the process are completed, it reaches the end event and this event determines the end of the workflow. It can be used to send an automatic notification or generate a report when the business process is completed. The Create End Event in the Process Automation module determines the point at which the workflow is completed and closes the process.
Timer Event: It is an event that takes action according to a specific time or period trigger. For example, a timer event can be used for a work step that needs to be approved after a certain period of time or a reporting process that will be done automatically at a certain time every day. Thus, you can easily manage scheduled tasks and reminders are made functional. Create Timer Event in the Process Automation module initiates events that require a time-based trigger.
Conditional Event: An event triggered when a certain condition is met in the workflow. When a certain amount is exceeded in a sales process, the manager's approval may be required; conditional events can be defined for such situations. The Create Exclusive Gateway in the Process Automation module creates a point of separation in the workflow, allowing a single path to be selected based on certain conditions. That is, a business process continues by selecting only one of multiple possible paths. For example, in an approval process where there are options such as “approved” or “rejected”, Exclusive Gateway directs to the correct path.
Parallel Event: A type of event that enables multiple tasks or processes to be started simultaneously in the workflow. The parallel event allows tasks to be executed simultaneously by branching the workflow at a certain point. The Create Parallel Gateway in the Process Automation module allows jobs to be executed simultaneously and all paths are started at the same time and processes are executed simultaneously. For example, in an order process, it can be used to start the shipment and invoice processes at the same time after the order is confirmed.
