In Kuika's Process Automation module, event management plays a key role in triggering business processes and responding to specific events. Events enable actions to be taken based on specific conditions in workflows. For example, they are used for scenarios such as a process that needs to be triggered automatically at a specific date and time, or a step that waits for specific input from the user. Event types come into play at different stages of business processes, supporting dynamic and efficient operation of the processes.

Event Types and Uses

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1. Start Event

This event determines the start of the workflow. It is the first step in initiating processes and can be triggered manually or automatically.

Usage Scenario:

• A start event can be defined for a campaign process to be launched on a specific date.
• The Create Start Event in the Process Automation module determines the starting point of the workflow.

2. End Event

Ensures the completion of the workflow. When all steps in the process are completed, the end event is reached, and this event determines the end of the workflow.

Use Case:

• Can be used for sending automatic notifications or generating reports when the business process is completed.
• Create End Event determines the point at which the workflow is completed and closes the process.

3. Timer Event

An event that performs an action based on a specific time or period trigger.

Use Case:

• A work step that must be approved after a certain period of time.
• Starting an automatic reporting process at a specific time every day.
• Create Timer Event initiates events that require a time-based trigger.

4. Conditional Event

An event triggered when a specific condition is met in the workflow.

Use Case:

• Used when a manager's approval is required when a certain amount is exceeded in a sales process.
• Create Exclusive Gateway creates a branching point in the workflow, ensuring that only one path is selected based on specific conditions.
• For example, in an approval process, an Exclusive Gateway is used to ensure correct routing for options such as “approved” or “rejected.”

5. Parallel Event

Enables multiple tasks or processes to be initiated simultaneously in the workflow.

Usage Scenario:

• It allows tasks to be executed simultaneously by splitting the workflow into branches.
• Create Parallel Gateway enables tasks to be executed simultaneously, and all paths are initiated at the same time.
• For example, it can be used in an order process to initiate the shipping and invoicing processes simultaneously after the order is approved.

6. Inclusive Decision Point (Inclusive Gateway)

It allows the process to branch in parallel when multiple conditions can be met simultaneously. While Exclusive Gateway executes only a single condition, in Inclusive Gateway, multiple conditions can be true at the same time.

Use Case

• If both “Return Request” and “Invoice Update” are selected on an order form, both processes run simultaneously.
• Obtaining both financial and operational approval within the same process in multi-stage control mechanisms

Create Inclusive Gateway runs all applicable flows simultaneously when more than one condition is “true.” At least one path must be designated as “Will execute otherwise.”

Kuika Process Automation enables processes to progress automatically by making business processes more flexible, controlled, and efficient through event management.