Admin Operations with Process Administration Actions

Actions in the Process administration category provide tools that facilitate the control and management of Process Automation processes. Actions provide a wide range of functions, from reading process data to managing process flows. Here are the actions in this category and their usage areas:

Process Administration Actions

1. Get Applications
   • It brings the list of applications defined in the system. It is used to determine which applications processes are running in. Admins can use it to see which applications processes are integrated with and solve potential application problems.
2. Get Process Data
   • Returns detailed data of a specific process. Ideal for checking variables or parameters used in the process. It allows administrators to analyze the data flow in the process to detect errors or correct missing information.
3. Get Process Instance
   • It allows you to get detailed information about a specific process instance. For example, this action can be used to find out when a process was started or what state it is in. It makes it possible for administrators to find out what state the process instance is in and intervene when necessary.
4. Get Process Instances
   • Lists all process instances in the system according to certain criteria. Useful for process monitoring and analysis. Provides a large-scale process monitoring and performance analysis tool for administrators.
5. Get Process Status Options
   • It lists the possible states a process can take. In process management, it is necessary for predetermining different states. It is used for administrators to determine which situations can be triggered during process management and take action according to these situations.
6. Get Process Steps
   • Returns all steps of a process and details of the steps. Administrators can use this action to understand and optimize the process flow.
7. Get User Tasks
   • Returns tasks assigned to the user. Supports tasks for admins to check if tasks are assigned to the right people and organize teams' priorities.
8. Retry Process Instance
   • Reruns a failed process instance. Allows processes that failed due to system errors or missing data to run again.

If a process is “terminated”, the specific action defined on that process cannot be executed.

9. Suspend Process Instance
   • Temporarily stops a specific process instance. This action can be used when the process reaches waiting points. Allows administrators to temporarily suspend and restart processes in critical situations.
10. Terminate Process Instance
    • Completely terminates a specific process instance. Enables quick termination of unnecessary or erroneous processes.

Usage Scenarios

• Data Analysis and Process Optimization

Get Process Data and Get Process Steps actions allow you to analyze the data flow and steps within the process and make improvements.

• Task Management

Get User Tasks action allows teams to focus on their prioritized work by listing user tasks.

• Error Management

Retry Process Instance action ensures business continuity by rerunning faulty processes.

• Process Control

Suspend Process Instance and Terminate Process Instance actions make it possible to control processes on a scheduled or ad-hoc basis.