In the Kuika Process Automation module, task assignment is a critical step to manage specific steps in business processes and direct them to the right people. Kuika Process Automation offers flexible assignment methods that allow tasks to be assigned according to user roles, their competencies in business processes or set rules. In this way, workflows can be customized according to needs.
The task assignment formats in the Properties panel are as follows:
1. Manual Task Assignment
It is when an administrator or system user manually assigns a specific task to a specific user or user group based on the requirements of the process. This method is used in special cases or when tasks need to be assigned directly to a specific person.
2. Dynamic Assignment
Dynamic task assignment allows the process to be automatically assigned to the relevant user according to certain conditions. It is especially preferred in cases where task assignment with process variables is required.
3. Automatic Assignment
Tasks are automatically assigned to a predefined user or group of users according to defined rules. This method is used to optimize task allocation in high-volume jobs.
4. Role and Responsibility Based Assignment
Tasks are assigned within the framework of specific roles or responsibilities.
5. Find Manager (Assign Manager)
Allows a task to be assigned to the user or the user's administrator. Kuika can make automatic assignments by determining the user's administrator.
6. Task Assignment via Lane
Lane is used to visually separate user tasks and authorization within the workflow. Lanes can be added by organizing the workflow on Canvas.
Example: Permission Process
This structure clearly shows who performs which task at each stage of the process and enables the process to be managed more efficiently.
7. Assignment via Task Pool (Everyone)
Tasks defined as “Everyone” are created in the task repository and all users can see this task.
Thanks to these task assignment formats, Kuika Process Automation ensures that tasks are directed to the right users and helps business processes to be carried out effectively. While the flexible assignment structure brings efficiency to businesses, it prevents disruption in processes by clarifying the responsibilities of users.