Kuika's workspace user management allows you to add and remove teammates and edit their authorizations, roles and access permissions. In this training content, you will learn how to manage users in your workspace.

To add a new user, you must have a paid subscription.

Each new user added will have the same privileges as you, except for the subscription.

This training content consists of the following sections:

Send a new user invitation
Transfer existing user data
Manage user roles
User deletion

Send a New User Invitation

Click the INVITE button in the top right corner of the All Users panel.
In the pop-up window that opens, enter the e-mail address of the user you want to invite.
- To invite multiple users, you can copy email addresses from Microsoft Excel, Google Sheets or Apple Numbers to add them.
Click the SEND INVITE button.
Follow the payment steps from the pop-up screen to complete the process of adding users.

Subscriptions in Kuika are based on the number of users. For each user you add, a new subscription is defined and the billing process starts.

In order to invite users, your subscription plan must be available. You can visit the Pricing page to update your subscription.

User Invitation Management

Follow the instructions below to invite and manage your users:

Invitations can be sent by the Owner or Supervisor. If the user's email address belongs to the respective company, they can be approved or rejected from the invitation email sent automatically by the platform.
The status of the user is shown as "Waiting" on the Users screen. If the user declines the invitation, the status is updated as "Declined".
For users in Waiting status, the invitation email can be sent again. Users in Declined status can be removed or re-invited by the Owner/Supervisor.
Users who confirm the email are registered in the workspace with Member status. These users can only view projects in the workspace and can be assigned roles on a per-project basis.

By following these steps, you can add new users to your project and manage their roles.

Managing User Roles

From the Apps screen, go to the Settings tab.

Enable the Enable workspace authorization option.

You cannot change the member role unless you activate the “Enable workspace authorization” switch in the upper left corner of the Apps screen.

In the All Users panel, open the ellipsis menu next to the user you want to set as a user.
Click Manage Member.

View the user information on the Member Info screen and assign a new role by clicking the Change button.

Role Definitions:

Owner: Has all authorizations in the Workspace. Ownership authority can be delegated.
Supervisor: Authorized for all transactions except financial transactions.
DevOps: Can make and manage project configurations.

User roles can only be edited by the Owner or Supervisor.

User Deletion

From the Apps screen, go to the Settings tab.

In the All Users panel, open the ellipsis menu next to the user.
Click Remove.

When you delete the user, there will be no additional charges in the new billing period.
Users can only be deleted by Owner and Supervisor.
If the deleted user is in the Owner role, the project owner needs to be changed.
After deletion, the new project owner will be notified to the relevant users by e-mail.

By following these steps you can effectively manage users in your Kuika workspace.