Process Automation Workflow and Components

A workflow consists of a series of actions and decisions that proceed step by step to achieve a specific outcome. Workflow design is critical for business processes to proceed in an efficient and organized manner. Kuika Process Automation offers the necessary components to easily create and manage workflows.

Workflow Creation

1. Log in to the Kuika platform and open the project you will work on from the Apps screen.
2. Click on the Process Automation module.

3. From the screen that opens, give your workflow a name and click the CREATE button.
4. In the design area, you can click on elements to change their types, add notes and delete them.
5. You can use the drop-down toolbox on Canvas to speed up and streamline the process.

Workflow Components

1. Triggers

They are events or conditions that start the workflow. A trigger can be triggered by manual user input or automatically at a specific time.

• Create Start Event: Determines the start of the workflow and starts the process.
• Create Timer Event: Manages actions triggered after a certain time or duration in the workflow.

2. Conditions

They are logic expressions that determine the condition under which certain steps in the workflow will run. Conditions allow the workflow to follow different paths.

• Create Exclusive Gateway: When there is more than one path option in the workflow, it directs the process by choosing the correct path according to the conditions.
• Create Parallel Gateway: Enables different paths in the workflow to run simultaneously and terminates the process when all operations are complete.

3. Actions

They are actions that take place according to conditions. For example, actions such as sending an email, assigning a task or updating data at a certain step of a process that starts with a trigger are defined as actions.

• Create User Task: Refers to tasks that require user interaction. It includes the steps that the user must complete.
• Create Task: Refers to operations performed by the system. For example, a data update or sending a notification.

4. Events

They are actions that can be triggered at key moments in the workflow. Events can be triggered automatically or by the user throughout the process, making the workflow more dynamic and interactive.

• Example: An event can be triggered when an error occurs or a task is completed.

Thanks to these components, workflows can be flexibly configured according to user needs and customized for each process. Kuika Process Automation makes complex business processes easy to manage by visualizing them through these components.