Log in to the Kuika platform and open the relevant project.
Go to the UI Design module.
Select the element that will trigger the email sending.
Open the + ADD ACTION menu in the right panel.
From the + ADD ACTION menu, add the Notification > Send Email action according to the trigger event you want (Initial Actions, OnClick, OnBlur, etc.).
Mail Type Selection
Custom: Allows you to create the email content entirely manually.
Template: Allows you to quickly configure the email by selecting one of Kuika's ready-made templates.
Custom Mail Configuration
Receivers: Enter the email addresses of the users to whom the email will be sent.
Subject: Specify the subject line of the email to be sent.
Body: Write the email content manually.
Ready-made Template Options
The templates available under the Send Mail action on the Kuika platform are preconfigured for frequently used email scenarios. Each template serves a different purpose and works with the relevant fields.
1. Kuika (General Template)
Used to create simple email content. Ideal for sending company announcements, notifications or general messages to users.
Parameters:
Receivers: Email recipients
Subject: Email subject
2. Reset Password
Used when the user needs to reset their password. Usually triggered after ‘Forgot my password’ operations. The email may contain a link or verification code.
Parameters:
Receivers: Email address of the user requesting a password reset
Subject: Password reset message subject
Verification Code: Verification code to be sent to the user (can be combined with a link if desired)
3. Set Password
In scenarios where a new user is created or an invitation is sent, this is the email sent to the user to set their password for the first time.
Parameters:
Receivers: The user to whom the email will be sent
Subject: The email subject
Verification Code: The verification code that will initiate the password setting process
User Name: The user name to be displayed in the email
4. Task Notification
This is a system notification sent when a task is assigned to a user in the workflow or when the user is expected to complete the task. The email may also contain a link to the task.
Parameters:
Receivers: Users who will receive the task notification
Subject: Email subject
Process Definition: Name of the business process to which the notification belongs
Task Definition: Task type or description
Task Link: Link to the task details
5. Verify Email
Used to verify the user's email address. It is usually preferred after registration or email updates.
Parameters
Receivers: Email address to be verified
Subject: Subject of the verification email
Verification Code: Verification code to be displayed in the email
Thanks to these templates, Kuika users can gain speed in frequently encountered email scenarios and send error-free and consistent messages. In addition, dynamic data bindings can be made to templates, making it possible to create personalised and automated messages.
+ ADD OPTIONAL PARAMETER Parameters that can be added:
Sender: The user or system name sending the email.
CC: Addresses to which copies of the email will be sent.
BCC: Hidden recipients.
File Attachment: The name of the file to be attached.
Language: The language in which the email will be sent (e.g. ‘en’, ‘tr’).
All parameters can be linked from Action Result, Method Input, Current, Screen Input, Fixed, or Component sources via the Symbol Picker.
