1. Create Exclusive Gateway: Clicking on the Create Exclusive Gateway tool opens the area where the conditions and ordering of the transactions in the workflow are set. In this area, you can call the variables created in the parameter panel with the Symbol Picker in the None option. You can specify the logical values required for the condition in the Select Box .
Select from the “Will execute otherwise” field to determine the path order. For example, if “Yes” is selected from the "Will execute otherwise" field, the first path used from the workflow will be “No”.
A Gateway can have more than two outlets. One of these exits is selected by default under “Will execute otherwise” , which means that this path will be followed when all other conditions are not met. Other exit options can be sorted by drag-and-drop. The rules specified here are checked in order from top to bottom and the first correct rule determines the path the process will follow. If no rule is verified, the default path at the bottom is followed. This is why the exit order is very important.
2. Create Task: When the Create Task tool is clicked, there is the “Actions” option where you can add Kuika's system actions and the “Step Outputs” option that determines the output of the output steps in the Process. When you click on the “+SELECT WF PARAMS TO MAP” option underSteps Outputs , the output of the selected variables is prepared.
3. Create User Task: Clicking on the Create User Task tool opens the following options:
Assignment: It is used to assign tasks to users. By using the“Send Default Notification Mail” option, workflow confirmation and termination processes are initiated via e-mail.
Actions: Actions added to User Task are triggered as soon as the task is created and therefore can be considered as Pre-Actions. For example, if it is desired to send a special notification e-mail when a task is assigned to the user, this can be achieved with an action added here. These actions do not play a role in the general functioning of the step.
Step Description: This is the field where step descriptions are made and you can call business processes with parameters using “@”.
Task Due: It is the field that determines the process in which workflows will take place.
Step Outputs: It is the field where the results of the output steps in the process are determined.
Unlike Create Task, Step Output in Create User Task is the field where the information can be changed from the screens entered by the users in this step and therefore the field where what will be changed is selected.
User Interaction: User interaction usually involves actions such as filling in a form, making a decision or entering certain data. This tool expects this type of feedback or action from the user and when these interactions are completed, the process moves to the next stage.
