Office365 Send Mail enables users to send emails using their Microsoft Office365 accounts from within the application. It supports message creation and sending functions.

Technical Specifications

Email Sending: Sends an email according to the specified parameters. The return result type is Boolean (One).

• true: Mail was sent successfully.
• false: Mail could not be sent.

Parameters

• settings (Object – required): Office365 connection settings. The Office365 integration defined in Configuration Manager must be selected.
• subject (String – required): The subject of the mail.
• body (String – required): The content of the email (can be HTML or plain text).
• to (String – required): Recipients' email addresses.
• cc (String – optional): Email addresses to be added to CC.
• bcc (String – optional): Email addresses to be added to BCC.

Office365 Send Mail Application Steps

1. Action Definition in UI Design

• Create a Form for the user to send mail:
  
  • Subject (TextInput)
  • Content (TextArea or RichTextEditor)
  • Recipient (TextInput)
• Add a Button element (“Send”).
• Click the button → + ADD ACTION → Office365 → Office365 Send Mail.

2. Configuring Parameters

• settings: Select Office365 integration from Configuration Manager.
• subject: Link the subject information from the form.
• body: Link the content information from the form.
• to: Link the recipient email address entered in the form.
• cc & bcc: Additional addresses can be entered optionally.

3. Using the Returned Data

• The returned value is true/false.
• If true, display the message “Mail sent successfully”.
• If false, display an error message.

Usage Scenario: Sending Mail Within the Application

A user wants to send a notification email through the application.

Steps:

1. The user enters the subject, content, and recipient information into the form fields.
2. They click the “Send” button.
3. The Office365 Send Mail action runs.
4. The email is sent via Office365.
5. If successful, the user is notified.

Office365 Send Mail Advanced Customizations

• HTML Body: HTML content can be provided to the body parameter, allowing formatted emails to be sent.
• Multiple Recipients: Multiple addresses separated by commas can be entered in the to, cc, and bcc fields.
• Integration with Other Actions: For example, when a Jira Issue is opened, an informational email can be automatically sent to relevant individuals.

Technical Risks and Controls

• Recipient addresses must be in the correct format. (e.g., user@example.com)
• If settings are configured incorrectly, emails cannot be sent.
• If the body is too long or the attachments are not HTML-compatible, an error may occur during sending.