The Google Drive Search Files action is used to search for files on Google Drive. Users can filter and list files in Drive by entering a specific search query. This action is particularly useful for finding files in large Drive spaces, managing reports, or retrieving documents based on specific criteria.

Technical Specifications

• Search Process: Performs query-based searches on Google Drive files.
• Parameters:
  
  • settings (Object – required): Configuration information required for Google Drive integration.
  • query (String – required): Search criteria. E.g.: “name contains ‘Report’”, “mimeType=‘application/pdf’”.
  • pageSize (Int32 – optional): Maximum number of files to return.
• Result: Returns multiple (Many) → lists files matching the criteria.
• Value Binding:
  
  • Parameters can be entered as fixed values.
  • Symbol Picker can be used for dynamic value binding (e.g., creating a query based on user input).
• Web & Mobile Support: Can be used in both web and mobile applications.

Google Drive Search Files Application Steps

1. Adding an Action

• Open your project on the Kuika platform.
• Add a search field in the UI Design module.
• Add the + ADD ACTION → Google → Google Drive Search Files action to the search button.

2. Configuring Parameters

• settings (required): Select settings for Google Drive integration.
• query (required):
  
  • Simple usage → “name contains ‘2025’”.
  • Advanced usage → “mimeType=‘application/vnd.google-apps.spreadsheet’ and name contains ‘Budget’”.
• pageSize (optional): Determines how many files will be listed (e.g., 20).
• Enable Audit Log (Optional): Ensures that actions performed during execution are added to the audit log records. This allows you to track when changes were made to the system, by which user, and within the scope of which action.

Usage Scenario: “Search PDF Reports”

In a business application, the user wants to find PDF reports on Drive.

Steps:

1. Type ‘Report’ in the search box.
2. query: “mimeType=‘application/pdf’ and name contains ‘Report’”.
3. The Google Drive Search Files action runs.
4. The returned results are displayed in the Table element.

Google Drive Search Files Advanced Customizations

• Dynamic Query: Text entered by the user in the search box → can be linked to the query parameter.
• Pagination: The file list can be controlled with pageSize.
• Chained Operation: Returned file IDs → can be passed to the Google Drive Get File Content action.

Technical Risks and Controls

• If the query is left blank, all files in Drive may be returned → performance decreases.
• Incorrectly written mimeType or filters may not return results.
• Very large pageSize values (e.g., 1000+) may cause performance issues.