Get My Tasks Info

23/2/26

Kuika's Get My Tasks Info action is used to obtain information about tasks assigned to a specific user. This allows you to view the task status of users in your projects and monitor work processes more effectively. The action allows you to list tasks owned by the user or tasks in the task pool. Assigned tasks can be filtered according to specific criteria, making task management more transparent.

Technical Specifications

Task Information Query: Allows you to list tasks assigned to the user or tasks in the task pool.
Task Type Filter: Owned tasks or tasks in the task pool can be viewed separately.
Filtering Options: Detailed queries can be made using parameters such as application, process ID, date range, or keyword.
Web & Mobile Application Support: Action can work on both web and mobile applications.

Add Get My Tasks Info Action

After logging into the Kuika platform, open the project you will work on from the “Apps” screen.
While in the “UI Design” module, open the “Properties” panel on the right side.

Select “Initial Action>Process Automation> Get My Tasks Info” from the “+ADD ACTION” drop-down menu.

Configure the following fields from the drop-down menu:

ShowPool (Boolean - One) (1): Determines whether the tasks in the task pool will be shown or not. When you activate the switch, the tasks assigned to the user and waiting in the task pool will be listed.
ShowClaimed (Boolean - One) (2): Determines whether to show tasks that are claimed by the user. When you activate the switch, the tasks that have been claimed by the user and are being worked on are listed.

Usage Scenario: Listing Assigned Tasks

A project manager can use this action to see the task load on users and which tasks are overdue. Thanks to the filtering parameters, only the required tasks are listed.

Example of Configuring the Get My Tasks Info Action

In the following example, tasks owned by the user and in the task pool, created within a specific date range and with a past due date, are listed:

ShowPool: true
ShowClaimed: true
Apps: “ProjectXApp”
ProcessDefinitionId: ‘process123’
SearchKey: “Pending Approval”
CreatedFrom: “2025-06-01”
CreatedTo: “2025-06-30”
Page: 1
PageSize: 10
FilterLate: true

When the action runs, both tasks in the task pool and tasks assigned to the user that are overdue are listed. This allows for clearer tracking of workflows.

Get My Tasks Info Action Advanced Customizations

Dynamic Filtering: Parameters can be dynamically determined based on the user's selections within the application.
Role-Based Task Listing: Different task types can be listed based on the user's role.
Time-Based Automation: The current task list can be retrieved by triggering at specific intervals.

Technical Risks

Incorrect Filter Parameter: Ensure that the entered process ID, date, or application name is valid and correct.
Insufficient Data: If there are no tasks in the task pool or assigned to the user, no results may be returned.
Performance Issue: Paging and filtering should be used when too many tasks are listed.

The Get My Tasks Info action allows you to track user task management on the Kuika platform, making your business processes transparent, flexible, and auditable.